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23 Mar 2023

Full-Time Human Resources Assistant

SpotOn Connections – Posted by AlexSpotOn Malta

Job Description





  • Screening of emails across the two mailboxes used by the HR department.
  • Processing employees’ requests and provide relevant and accurate information.
  • Maintaining timely and accurate filing of employee records in soft and hard copy versions.
  • Updating all HR databases.
  • Keeping the HR policies and procedures live by constantly updating them to the current times under the guidance of the superior.
  • Coordination of HR internal meetings and other meetings for the HR team.
  • Booking of training sessions for all employees across the Group.
  • Other daily general administrative duties as requested from time to time.




  • Assist with accurate and timely data in the payroll preparation by keeping all payroll system and HRIS updated.
  • Other general payroll administrative duties.




  • Liaising internally and with recruiters and candidates as part of the recruitment process:
    • Updating of Job Description and Job Vacancy.
    • Posting jobs on recruitment advertising sites.
    • Keeping all recruiting platforms updated.
    • Screening of incoming CVs and sharing them with the responsible recruitment manager.
    • Setting up and managing the interviewing process.
  • Understand the importance of first impressions for our new employees by delivering outstanding induction and orientation sessions.
  • Assistance in preparing Third Country Nationals’ work permits and renewals, when needed and in a timely manner.
  • Accurately filling in recruitment reports.


Staff Reviews:


  • Keeping review dates updated on various systems and databases.
  • Ensuring that all reviews are set up in a timely manner in accordance with their due date.
  • Preparing supporting documents relating to the reviews.




  • At least 2 years` experience in a similar role.
  • A diploma or equivalent qualification in a related field.
  • A meticulous approach to work with a great eye for detail are critical for the successful fulfilment of this role.
  • Able to fully focus on the job at hand to deliver to exceptionally high standards.
  • Sound working knowledge of the Employment and Industrial Relations Act, Chapter 452 of the Laws of Malta.
  • An understanding of the professional maturity that is required to work within the Human Resources function.
  • Taking initiative and embracing a proactive approach to foster continuous improvement Excellent computer skills and proficiency in Microsoft Excel, Word, Outlook, and Access and be ready to learn company-specific software if required.
  • Exceptional oral and written communication skills in English.
  • Strong interpersonal skills.
  • A demonstrated commitment to high professional ethical standards.
  • Thrive in a fast-paced environment.
  • Work with minimal supervision, to be able to prioritise and deliver quality work within tight time frames.

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Job Types: Full-Time. Salaries: Less than 20,000.


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